Define the scope first
Organise specialist translation and review around the research area, product documentation and intended reader.
Tell us the target language, purpose, receiving audience and desired timing. Related files for the same matter can share a contact, spellings, terminology and delivery plan; main text, attachments and supplementary records are checked separately.
Preserving information layers by document type
Life-science translation starts by identifying whether a file is a research report, product instruction or user material. Terms may align across files while strength of evidence, audience and qualifications remain specific to each text.
Research narrative and figure alignment
Align the same study population across objectives, methods, results and discussion, checking time points, groups, legends and units. Preserve evidential strength in wording such as possible, suggests or not observed. Do not convert statistical descriptions into clinical conclusions or fill missing definitions and data.
Medical devices and interface actions
Check prompts, components and steps against model and software version, distinguishing device states, user actions and warnings. Align figure labels and full names. A general audience does not justify dropping technical conditions; plain-language adaptation needs its own scope and specialist confirmation.
Separating records from product information
Retain dates, test items, values and reference ranges in clinical records without turning them into diagnostic advice. Product uses, limitations and study references remain source-based. Do not strengthen them with conclusions borrowed from other files; trace inconsistencies for the responsible specialists.
Making language and specialist review interfaces clear
Identify each document’s audience, version and client reviewer before work. Query records should help specialists confirm source meaning rather than transfer medical judgments to language staff.
Client references and term applicability
Record the scope of supplied glossaries, established product language and study abbreviations, separating generic names, brands and internal codes. Resolve competing forms with file and location references. Do not substitute a similar product or study subject found elsewhere.
Precisely located review questions
Provide source wording, proposed translation, page and decision needed for each query, marking data and language issues separately. Identify unreadable scans, handwritten abbreviations and missing cells. Convert specialist responses into explicit edits across narrative, figures and abstracts.
Delivery files and intended versions
Agree bilingual, clean or structure-preserving files and list covered narrative, figures and appendices. Source revisions require checks of affected terms and references; changing a translation date cannot renew an original record. The client confirms suitability for the intended submission against actual requirements.
Materials and content
Research
Confirm document types, subject expertise, intended use and customer-specified reference materials.
Medical devices
Align terminology for conditions, ingredients, measurements, devices and studies, and verify figures and tables.
Product documents
Preserve source limitations, risks and scope; professional conclusions and regulatory judgments require the relevant specialists.
Translation and review priorities
- Confirm document types, subject expertise, intended use and customer-specified reference materials.
- Align terminology for conditions, ingredients, measurements, devices and studies, and verify figures and tables.
- Preserve source limitations, risks and scope; professional conclusions and regulatory judgments require the relevant specialists.
Delivery, price and timing
Price and timing are assessed against language direction, word or page volume, subject matter, source clarity, editability, layout, review and supporting requirements. Changes to the source, languages or supporting work require a revised scope and plan.
Agree Word, PDF, Excel, subtitle or other formats, including any editable files, paper copies, statements or signatures actually needed. Supporting arrangements are defined for the particular purpose and receiving requirements.
A clear process at every stage
- 01
Define the purpose
Specify files, languages, volume, receiving requirements and timing.
- 02
Agree the plan
Confirm scope, references, review responsibilities, supporting work and delivery.
- 03
Translate and review
Use subject references and check terms, numbers, tables and versions.
- 04
Deliver and coordinate
Deliver the agreed files, consolidate feedback and confirm later updates.
What should I prepare?
Provide a clear, complete source and relevant references. Include approved translations, required terms or name spellings where available. Share special receiving formats, statement or signature requirements and other supporting needs for individual confirmation.
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Confirm the project details
Can handwritten clinical abbreviations be expanded from context?
Context may suggest readings for confirmation, but uncertain handwriting needs clarification from the issuer or relevant client contact. Do not turn a guess into a diagnosis, medicine name or value. Use a clearer copy or recorded explanation as the basis for completion.
Can specialist information be adapted for patients?
Plain-language adaptation can be scoped around audience, purpose and permitted changes. Keep explanations source-based with risks and limitations intact and obtain specialist review. Deliver adaptations separately from full translations so they are not mistaken for equivalent verbatim text.
Can a report, abstract and presentation be handled together?
Manage them as linked files after confirming study identifiers and revisions. Cross-check terms, groups and key figures without treating an abbreviated abstract as permission to omit report limitations. If slides contain newer results, ask the study team which content supersedes the report.